Freehold.Pro vs Proptimo Which Is Better for Self Managed Blocks?
Quick comparison TLDR
Bottom Line...
When to choose Freehold.Pro..
Choose Freehold.Pro if you are an RTM company or share of freehold that runs one or a few small blocks and wants service charge accounting block compliance and a resident portal without manager or contractor style complexity.
When to choose
Proptimo..
Choose Proptimo if you are a property manager or contractor running multiple blocks and need Core finance compliance and reporting Engage portals and Advance tools in one platform.
Quick verdict...
For self managed blocks with volunteer directors Freehold.Pro is usually the better fit. For property managers and contractors with portfolios Proptimo is built for that workflow.
Freehold.Pro is easier for volunteers Proptimo is built for manager and contractor teams.
Freehold.Pro includes a resident portal Proptimo has Residents Portal in Engage.
Freehold.Pro keeps one block simple Proptimo suits portfolios and contractor workflows.
Freehold.Pro pricing is per block Proptimo pricing is by package and portfolio.
Freehold.Pro focuses on RTM directors Proptimo focuses on property managers and contractors.
Feature
Freehold.Pro
Competitor
Desktop & Mobile
Desktop and mobile.
Separate app.
Noticeboard
Block noticeboard included.
Messaging only.
Real-time finance
Live block position.
Included.
Maintenance tracking
Block-level visibility.
Add on.
Fire Check tracking
Block-level fire checks.
Records only.
Document Storage
Central block storage.
Included.
Notifications
Block events, deadlines.
Memos.
Required Expertise level
Volunteers, minimal exp.
Property managers.
Transparency for leaseholders
Leaseholder portal.
With restrictions.
Cancel Anytime
Per-block, cancel anytime.
Contact for terms.
1
Compliance mistakes
Directors don’t realise they are legally responsible.
Small RTM companies often unknowingly miss fire safety checks, records, and documentation requirements. Freehold.Pro structures and logs these automatically.
2
Director workload
The admin slowly becomes a second job.
Volunteer directors end up acting as accountants, secretaries, and compliance officers. Freehold.Pro centralises everything so directors spend minutes per week, not hours.
3
Service charge transparency
Leaseholders start questioning the accounts.
Most disputes in small blocks come from unclear service charge records. Freehold.Pro gives every leaseholder visibility into spending and documents.
4
Losing control to managing agents
The only escape feels like hiring a managing agent.
Many blocks appoint managing agents just to cope with admin. Freehold.Pro lets blocks stay self-managed without losing organisation.
FAQ's
Can a property manager use both Proptimo and Freehold.Pro?
Some managers use Proptimo for their main portfolio while specific RTM clients use Freehold.Pro to keep block data and director workflows clear for residents. The tools then serve different audiences.
Which is easier for volunteer directors to learn?
Freehold.Pro is designed so RTM directors can learn it without a property management background. Proptimo is built for manager and contractor teams with Core Engage and Advance modules.
Does Proptimo have a resident portal?
Proptimo Engage includes a Residents Portal. Freehold.Pro includes a resident portal focused on block level service charge and compliance for directors and leaseholders.
How does Proptimo pricing compare with Freehold.Pro for one block?
Proptimo pricing is by package and portfolio. For one or a few RTM blocks Freehold.Pro per block pricing is usually simpler to explain and approve at meetings.
Can RTM directors use Proptimo directly?
Proptimo is designed for property managers and contractors who run portfolios. Freehold.Pro is built for RTM directors and self managed blocks so the layout and pricing fit volunteer directors better.
Is your building being managed properly?
Most small RTM and self-managed blocks don’t need a managing agent,
they need a simple system to stay compliant and organised.
Freehold.Pro was designed specifically for 3–10 unit buildings.
Key Differences...
Proptimo is built for property managers and contractors who run multiple blocks. It offers Core (finance client and property management compliance reporting credit control) Engage (Document Manager Residents Portal Property Portal Contractor Portal) and Advance (Inspector App payments hosting). Freehold.Pro is built for RTM directors and self managed blocks. It gives them service charge accounting compliance and a resident portal in one block centric place. If you run a portfolio for clients Proptimo fits. If you are a small RTM board Freehold.Pro keeps control in house.
Automation
Proptimo automates finances credit control job instructions and inspection reports across portfolios. Engage connects residents and contractors via portals. Freehold.Pro automates block workflows such as service charge cycles compliance schedules and resident updates. Both reduce manual work. Proptimo fits manager and contractor teams. Freehold.Pro fits volunteer directors.
Compliance
Proptimo Core includes compliance and reporting for property managers. Freehold.Pro focuses on block compliance and director duties such as fire checks and inspections. It gives RTM directors a clear schedule and audit trail. Both help with records. Freehold.Pro keeps things block and director focused.
Workflow
Day to day Proptimo fits property managers and contractors who move between blocks and need finance jobs and client engagement. Freehold.Pro fits directors of one or a few blocks who want a clear picture of money tasks and residents. Both offer portals. Proptimo portals sit in Engage. Freehold.Pro portals sit in the block.
When Freehold.Pro Wins
Freehold.Pro wins when you have a small RTM or self managed block want simple block centric accounting and compliance and do not run a manager or contractor business.
When Proptimo Wins
Day to day Proptimo fits property managers and contractors who move between blocks and need finance jobs and client engagement. Freehold.Pro fits directors of one or a few blocks who want a clear picture of money tasks and residents. Both offer portals. Proptimo portals sit in Engage. Freehold.Pro portals sit in the block.
Best for Small Blocks
Freehold.Pro is ideal for small blocks where directors share tasks. Proptimo can serve small blocks but its modules and pricing are aimed at managers and contractors with portfolios.
Best for Big Blocks
Proptimo is comfortable with large portfolios and multi block workflows. Freehold.Pro targets smaller blocks so very large portfolios may look at manager focused tools.
Best for RTM
Freehold.Pro is designed for RTM and shared freehold with director control at the centre. Proptimo can work with blocks but its primary audience is property managers and contractors.
Best for Landlords
Freehold.Pro is not a landlord portfolio tool. Proptimo is block and property management for managers and contractors rather than individual landlords.
Trusted by small blocks across the UK
The transparency that Freehold.Pro brings is it greatest feature (imo)
John Hewitt
Block Manager
BN3 1AH
Having everything in one place is an absolute gamechanger, no more searching through email threads to find important documents
Richard Harrison
Director
TCD Property Ltd
Freehold.Pro cut our admin time by half.
Jane Smith
Director
ABC RTM Ltd